How to Create Visitor Management Excluded Parties Lists

When managing visitors to a location, especially a school, the focus is usually on keeping out “bad” people – specifically, sex offenders. Sometimes, however, the people you need to keep out of a particular area are not so easily identified.

Temporary restrictions might be necessary for certain life events such as:

• Spousal Separations

• Divorce

• Child Custody issues

• Court Orders e.g., Restraining Orders

With our SafeVisitor visitor management system, a front desk attendant can seamlessly determine if a person is on the National Sex Offender Registry (NSOR) or has a temporary restriction by using an Exclusion List. This exclusion can apply to a single location or at all locations of your organization or campus. Since our software is cloud based, any changes made are instantly applied to all locations within your organization.

When excluding a person, you simply  enter their first and last name. A date of birth (DOB), if known, helps to ensure accuracy, but is not required. You can also specify the reason for the exclusion.

• Failed Background Check

• Trespass

• Terminated Employee

• Violent or Threatening Behavior

• Restricted Access

There is an “Other” option where you can type in the exact reason for the person to not be permitted onsite. There is also an option to upload a picture of the person if one is available.

Now, when a visitor enters your facility and scans their drivers license, they will be checked against the NSOR and your Exclusion List.

An exclusion list can be a very important tool from an administrative viewpoint because people don’t always know what’s going on in a coworker’s private life, and that person may not want to share personal issues with their coworkers.

A tragic example of this happened recently in a San Bernardino school. The husband of a teacher supposedly showed up at school to drop off something to his wife, a teacher. Since everyone knew him they let him go to her classroom where he proceeded to pull a gun, kill her, as well as a special needs student before killing himself. It was an incredible tragedy that possibly could have been avoided or minimized had some additional visitor safeguards been in place.

A visitor management system  that utilizes exclusions could have flagged him when he walked in the door and denied him access to the building.

Would you like to learn more about SafeVisitor and managing an exclusion list?  Join us for a free webinar we host each Thursday.  Click here to register.